September_19998_Board_Meeting

900th Meeting Minutes of the SEAOSC Board of Directors

DATE: Sept. 9, 1998

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The attached meeting report is our understanding of the items discussed and conclusions reached during the Wednesday, Sept. 9, 1998 meeting held at Luminarias Restaurant in Monterey Park, CA. Participants are requested to inform the recorder of any omissions and clarifications.

PARTICIPANTS:

James S. Lai (JSL) - President

Brian L. Cochran (BLC) - Pres.-Elect/Steering/Seminar Cmtes.(1)

James A. Hill (JAH) - Vice President/Budget Cmte.

Jack E. Bruce (JEB) - Treasurer

Richard L. Hess (RLH) - Secretary

Manuel Morden (MM) - Immed. Past President/SEAOC Delegate

Graeme Dick (GD) - Director

Saif Hussain (SH) - Director

Farzad Naeim (FN) - Director(1)

William Nelson (WN) - Director(1)

Shafat Qazi (SQ) - Director

Fred Schott (FS) - Director

Williston "Bill" Warren (BW) - Director

Melvyn Green (MG) - Sr. Past Pres./SEAOC Delegate

Richard A. Ranous (RAR) - SEAOC Delegate

John G. Shipp (JGS) - SEAOC 1998 Pres./SEAOC Delegate(1)

Donald H. Gilbert (DHG) - Administrative Agent

(1) By Reference (Not present at meeting)

Note: M/S/C means "Moved/Seconded/Carried"

ITEM ACTION COMMENT AND/OR QUESTIONS

1 ALL Call to Order: The meeting was called to order at 2:35 p.m. by Vice President JAH in the temporary absence of JSL.

2 Approval of Meeting Minutes:

M/S/C to approve the minutes of the July 8, 1998 meeting of the Board of Directors which had been previously distributed via email.

M/S/C to approve the minutes of the Aug. 21, 1998 special meeting of the Board of Directors which had been previously distributed via email.

3 Treasurer’s Report: The Treasurer’s Report was presented and discussed.

M/S/C to receive the financial report for July 1998 and approve the payment of expenses for the month of July.

M/S/C to receive the financial report for August 1998 and approve the payment of expenses for the month.

M/S/C (Hess opposed) that the Treasurer is directed to retain the monthly checks to SEAOC for SEAOC membership dues owed until this Board determines that the threat of expulsion from SEAOC has been resolved.

4 Committee Reports:

4A BLC SEAOSC Seminars: It was reported that registration for the seminar on Sept. 12^th is 193 with a large number of non-members attending.

4B Membership Report: DHG reported that membership totaled 1631 as of Aug. 28 compared to 1607 one year ago and 1622 two years ago.

Candidates for Membership: 14 candidates including 2 Member SE; 5 Member; 4 Associate, 1 Affiliate, 1 Industry Member; 0 Corresponding and 1 Student were presented.

M/S/C to approve the presented candidates for membership.

DHG Delinquent Members: A list of 401 members who are delinquent in paying their dues was distributed in the agenda packet and discussed. A second list of 123 names of those members who did not pay their dues since June 30, 1997 was also discussed. It was agreed that DHG should send a final letter to the delinquent members from 1997.

5C Program Cmte. (B15): Discussed; all in order.

5D Existing Buildings Cmte. (B19): RLH gave a verbal report.

5E Budget Cmte. (C2): The Budget Cmte. recommended the following:

Acceptance of the proposed budget as a tentative budget pending a closer look at line items 607, 607A, 607B and 717.
The agreement with DHG&A for management services be renewed for one year.

DHG (3) The transfer of $20,000 from the Non-Restricted Fund into the Reserve Account

BW/SQ (4) The purchase of a video projector ASAP.

M/S/C to approve the above recommendations of the Budget Cmte..

5 SEAOC Business:

5A SEAOC Executive Cmte. Items: JSL reported that the contracts for SEAOC Executive Director Allen Goldstein and Executive Assistant Lori Campbell were renewed on Aug. 17^th for one year by action of the SEAOC Executive Cmte. JSL reported that he voted in opposition to this action.

5B Delgts SEAOC Old Business: The minutes of the July 25^th SEAOC Board meeting were discussed. Item 9.04: Executive Office Contracts was found to be inaccurate as written: "MOTION/SECONDED/ CARRIED UNANIMOUSLY: Luttrell was given the authority to, working with the Executive Committee, enter into contract negotiations with Allen Paul Goldstein and Lori K. Campbell".

A transcript of this portion of the meeting prepared by Lori Campbell was read and discussed. The SEAOSC Delegates and observers were then asked to give their personal recollection of this vote:

MM: stated that he does not remember voting for this. He was standing up; getting ready to leave the room.

MG: stated that the SEAOSC Delegates were too traumatized from John Price’s threat of expulsion to be paying attention to any vote.

Felt stunned. Does not recall a motion, or a second, or a vote.

JSL: stated he does not recall a vote per se.

RLH: stated that he did not recall a second nor a vote on this.

MG The board agreed that the Delegates need to verbally correct the minutes at the Oct. 6^th SEAOC Board meeting. Additionally, it was agreed to send a letter to Ken Luttrell pointing out that this item is being misreported in the minutes and needs correcting. MG to write a draft letter ASAP for each attending Delegate/SEAOSC Observer to sign (with the exception of JGS).

M/S/C to support the vote of the SEAOSC Delegates to the SEAOC Executive Cmte. In the matter of the Executive Director's contract.

5C SEAOC New Business: None.

6 Old Business:

6A BLC Approval of Guidelines for Construction Materials Document: Referred to the SCREQ Steering Cmte. for comment. BLC to call a meeting.

6B RLH/DHG Response to April 27, 1998 Letter to MM from COLA re: Structural Observation: RLH and DHG to write a letter to Andrew Adeleman (COLA) in support of structural observation.

7 New Business:

7A Appointment of SEAOC Delegates: JSL nominated JEB to be a SEAOC Delegate for a two-year term starting Oct. 6, 1998.

M/S/C to appoint JEB to be a SEAOC Delegate for a two-year term starting Oct. 6, 1998.

JSL then nominated Doug Thompson to be a SEAOC Delegate to complete the one-year term of Delegate John Shipp who will become SEAOC President.

M/S/C to appoint Doug Thompson to be a SEAOC Delegate to complete the one-year term of Delegate John Shipp.

7B Appointment of a Judge for the SEAOC Awards Cmte.: JSL announced that Don Strand was appointed (and accepted) to be SEAOSC’s judge on the SEAOC Awards Cmte. this year.

7C Letter from Samuel Schultz re: Retirement: FYI.

7D JSL Appointment of Chair for the Research Cmte.: JSL to make appointment ASAP.

7E DHG Request from ATC to Jointly Sponsor Seminar: Discussed and considered alternate venue and dates. DHG to complete questionnaire and return to ATC stating SEAOSC's willingness to co-sponsor a seminar on FEMA 273.

7F DHG Letter to Ken Luttrell from FS re: Directions of Volunteer Efforts: Discussed. DHG to send a copy to the Quality Assurance Cmte.

7G Other New Business:

DHG (1) Letter of Appreciation to Cmte. Chairs & Subcmte. Chairs: DHG to create certificates of appreciation for retiring cmte chairs and subcmte chairs.

JSL (2) Proposed Additional SEAOC Bylaws Changes: JSL informed the Board that a separate SEAOC cmte. will be established at the convention to review and recommend any additional changes to the SEAOC bylaws. JSL stated that he intended to establish a SEAOSC cmte. to parallel the SEAOC cmte. to review the State bylaws.

8 Consent Items & FYI: See agenda packet.

9 Adjournment: The meeting was adjourned at 5:45 p.m.