Minutes of the 899th Meeting of the SEAOSC Board of Directors

The attached meeting report is our understanding of the items discussed and conclusions reached during the Wednesday, July 8, 1998 meeting held at the SEAOSC offices in Whittier, CA. All participants are requested to inform the recorder of any omissions and clarifications.

PARTICIPANTS:

James S. Lai (JSL) - President
Brian L. Cochran (BLC) - Pres.-Elect/Steering/Seminar Cmtes.
James A. Hill (JAH) - Vice President/Budget Cmte.
Jack E. Bruce (JEB) - Treasurer
Richard L. Hess (RLH) - Secretary
Manuel Morden (MM) - Immed. Past President/SEAOC Delegate
Graeme Dick (GD) - Director
Saif Hussain (SH) - Director
Farzad Naeim (FN) - Director
William Nelson (WN) - Director
Shafat Qazi (SQ) - Director
Fred Schott (FS) - Director(1)
Williston "Bill" Warren (BW) - Director
Melvyn Green (MG) - Sr. Past Pres./SEAOC Delegate
Richard A. Ranous (RAR) - SEAOC Delegate
John G. Shipp (JGS) - SEAOC 1998 Pres./SEAOC Delegate
Donald H. Gilbert (DHG) - Administrative Agent
Amer Soudani (AS) - Field Day Cmte. Chair(1)
Steve Perlof (SP) - 1999 Convention Chair

(1) By Reference (Not present at meeting)

Note: M/S/C means "Moved/Seconded/Carried"

ITEM ACTION COMMENT AND/OR QUESTIONS

1 ALL Call to Order: The meeting was called to order at 3:05 p.m. by JSL and introductions of the new directors were made. Director Reference Manuals were distributed to each director and directors were asked to review the board policies and missions of the cmtes.

2 Approval of Meeting Minutes:

M/S/C to approve the previously distributed minutes of the June 3, 1998 meeting of the Board of Directors.

3 Treasurer’s Report: It was noted that FY 1997-98 ended with revenues of $420,650 and expenses of $375,135 leaving a surplus for the year of $45,515. The fund balance as of June 30, 1998 was $144,352.

M/S/C to approve the financial reports for June, 1998 and the payment of expenses for the month of June, 1998.

M/S/C to authorize JSL and JEB to be the signers on SEAOSC financial accounts effective July 15, 1998.

4 Committee Reports:

4A BLC SEAOSC Seminars: The Seminar Cmte. was requested to meet. BLC to schedule a meeting. (Note: See also Item 7G.)

4B Membership Report: DHG reported that membership totaled 1614 as of June 30 compared to 1604 one year ago and 1599 two years ago.

Candidates for Membership: 10 candidates including 1 Member SE; 4 Member; 3 Associate, 1 Affiliate, 1 Industry Member; 0 Corresponding and 0 Student were presented.

M/S/C to approve the presented candidates for membership.

Membership Drive: JSL reported on the meeting held June 19. The goal of the membership drive is "2000 Members By the Year 2000". In view of the limited time remaining for the Drive, JSL has appointed Dennis Drag as the Co-Chair to support Lynn Bockemohle’s efforts. Additional appointees one each from Orange County, Tri-Counties and Inland Empire will supplement the responsibilities of the general chairpersons of the Membership Drive Cmte.

4C AS Field Day Cmte: DHG reported for AS that all is on track for Field Day 1998 which will be Aug. 5 at Brookside Golf Club and Restaurant in Pasadena.

4D SP 1999 SEAOC Convention: SP gave a status report for the 1999 Convention which will be held at Fess Parker’s Doubletree Resort in Santa Barbara Sept. 29 – Oct. 3, 1999. Tom Harris and Michael Cochran will be Technical Chairs. The theme still needs to be decided. Members are currently being appointed to the cmte. and as soon as all cmte. members are appointed, then a meeting will be scheduled (probably within the next month). It was requested that a Convention Cmte. report be given every third month to the SEAOSC Board this coming year.

4E Executive Cmte. Items: JSL reported that the Executive Cmte. agreed to the appointment of RLH as Secretary for FY 1998-99. The Board concurred without a vote.

5 SEAOC Business:

5A SEAOC Executive Cmte. Items: None.

5B Delgts SEAOC Old Business:

(1) Future of SEAOC: The topic of a SEAOC Bylaws change proposed by the SEAOC Special Reorganization Cmte. was discussed.

M/S/C to table the discussion of the proposed SEAOC Bylaws change because of inadequate time to consider such an important change.

RLH In response to the July 2, 1998 disturbing letter from Ken Luttrell to JGS, it was agreed that JSG should respond personally and that RLH draft a letter as SEAOSC’s formal response for each of the director’s signatures.

(2) Executive Director Contract: JSL discussed the SEAOSC Ad Hoc Planning Cmte.’s recommendation to not renew the SEAOC executive director’s contract when it terminates Sept. 30, 1998.

M/S/C (with two new directors abstaining) that with respect to the issue of a contract renewal for the SEAOC executive director, Allen Goldstein, the SEAOSC Board of Directors sustains the recommendation of its Ad Hoc Planning Cmte. against renewal or extension of the contract.

(3) Internet Site M.O.U.: JSL reported on the SEAOSC Ad Hoc Planning Cmte’s recommendation that based on discussions between the appointed delegates, JSL, BW, and SQ, and the SEAOC Web Comte. Chaired by Pat Buscovich, that a resolution of ownership and oversight was not possible under the current management format. The resolution on SEAOSC changing the name of the web page and list server from "seaoc.org" to "seaint.org" was acceptable. The ownership of the domain name "seaoc.org" will be transferred to SEAOC Board pursuant to a transition period of up to six months.

M/S/C that SEAOSC will immediately start the transition to, and development of, "seaint.org" and that the ownership of "seaoc.org" will be relinquished to SEAOC on Dec. 31, 1998.

SQ SQ to advise the current advertisers that the name will be changed.

SQ was appointed to the position of Internet Administrator.

5C SEAOC New Business:

JSL (1) Review Agenda for July 18^th Meeting: Reviewed and agreed to request that Item #8.02 – WWW Site be moved up to Item #8.01 (i.e. – to be discussed before the topic of the SEAOC Special Cmte.)

MM (2) Approval of Jan. 24^th and Apr. 25^th Meeting Minutes: MM to note corrections to the Apr. 25^th meeting and notify SEAOC.

DHG (3) Position Statement for July 18^th Meeting: Discussed. DHG to formalize the position statement based on Board discussions and distribute to delegates before the meeting.

(4) Appoint Proxy for RAR: Due to personal reasons, RAR will not be attending the July 18^th SEAOC Board meeting.

M/S/C to have JSL carry the proxy for RAR at the July 18^th SEAOC Board meeting. DHG to attend as an Observer.

6 Old Business:

6A BLC/DHG Approval of Guidelines for Construction Materials Document: Referred to the SCREQ Steering Cmte. for comment. BLC to call a meeting. DHG to send the document to the Ad Hoc Steel Cmte. and the Quality Assurance Cmte. Chairs.

6B SEAOC Fellow Nominations: MG reported on the Nomination Cmte’s selections.

M/S/C to accept the Nomination Cmte’s recommendation to nominate Don Strand and Ted Christensen as SEAOC Fellows.

DHG DHG to notify SEAOC of these selections.

6C SQ Electronic Roster: SQ updated the Board about putting SEAOSC members’ business address and phone numbers on the web page (no personal or home information). The information will be available by password to members only. Ultimately the database may be able to be sorted by zip code.

6D JAH Student Scholarship Program: JSL reported that Ming Yeh accepted being the Chair of the Education Cmte. and that the cmte. will solicit corporate contributions for this program. Ming Yeh to obtain more members for this cmte. Budget Cmte. requested to budget $5,000 income and $5,000 expenses for this program.

6E JAH D. H. Gilbert & Associates Contract Renewal: Contract renewal for executive management services to SEAOSC was referred to the Budget Cmte. JAH to call a meeting of the cmte.

7 New Business:

7A RLH Calif. Building Standards Commission 2000 Code Partnership: Discussed. RLH to draft a letter to Ken Luttrell as President of SEAOC requesting SEAOSC be on the mailing list for information.

7B DHG/SQ Revise Dues Invoice to Reflect One Dues Payment: Agreed to list only one amount as the balance due and that included in this amount, $X will be forwarded to SEAOC for each membership category.

7C FN/DHG/JAH Purchase Digital Projector: FN offered the use of John A. Martin & Associates’ projector for the Sep. 12^th seminar. The Budget Cmte. is requested to budget $7,500 for a future purchase. FN to send information to DHG and DHG will forward info to the Budget Cmte. and the Exec. Cmte. so that the Exec. Cmte. to make a decision before the next Board meeting.

7D SQ/JAH Purchase Video Teleconference Equipment: Discussed. Budget Cmte. asked to budget $7,500. SQ to send info to JAH.

7E ALL Cmte Chair & Board Appointments: JSL reviewed the cmte. chair and board contact appointments for FY 1998-99. He stressed the importance of having the Board Contacts be actively involved with their respective tasks.

7F JAH 1998-99 Calendar: The Board Contacts of the Standing Cmtes (SCREQ) were requested to advance cmte. meeting schedules to DHG so DHG can compile a master calendar.

7G BLC Advanced Planning of the Budget, Program & Seminar Cmtes.: Meetings are to be scheduled. Board Contacts BLC, JAH, BW, WN, and FS should contact the chairs of their respective cmtes. BLC was asked to call an Advanced Planning meeting.

7H Other New Business:

(1) Newsletter Cmte: JSL announced that Dennis Drag was appointed an Editor of the NEWSletter in order to assist in obtaining cmte. reports, newsletter articles, and From Experience articles in an attempt to provide more relevant, technical information to the membership.

8 Consent Items & FYI: See agenda packet.

9 Adjournment: The meeting was adjourned at 7:30 p.m.

(a:seaosc:\mins\bodg98rev.doc) Revised July 12, 1998