[U:\BORP\SEAOC.NET] 5/96 - PAGE 1 BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM Revised JUNE 1997 CITY AND COUNTY OF SAN FRANCISCO DEPARTMENT OF BUILDING INSPECTION EARTHQUAKE EMERGENCY OPERATIONS PLAN For any questions regarding this program, please call Zan Turner, 415-558-6104 DEPARTMENT OF BUILDING INSPECTION EARTHQUAKE EMERGENCY MANAGEMENT PLAN BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM TABLE OF CONTENTS Purpose 1 Preparation 1 Emergency Inspector Requirements 2 Emergency Inspection Program 3 Precertification Documentation 4 Precertification Acceptance 4 Implementation 4 DBI Verification 4 FORMS & GUIDELINES: Appendix A - Checklist 5 Appendix B - Request for Precertification 6 Appendix C - Emergency Inspector Authorization 7 Appendix D - Annual Program Update 8 Appendix E - Program Format 9 Appendix F - ATC 20 Detailed Evaluation Guidelines 13 Appendix G - ATC 20 Detailed Evaluation Report Form 22 DEPARTMENT OF BUILDING INSPECTION City & County of San Francisco 1660 Mission Street, San Francisco, California 94103-2414 BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM After a major earthquake involving damage to San Francisco buildings, it is important that local buildings can be inspected and reoccupied and that business can resume operations as soon as it is safely possible. The Department of Building Inspection (DBI) and volunteer inspectors will be utilizing standard emergency inspection and posting procedures with priorities geared toward public safety rather than expeditious business resumption. Some building owners may wish to develop programs of private inspection for their buildings to permit rapid, individualized emergency response. A program of private emergency building inspection, including precertification of building owners' engineers or architects, is outlined below. In order to assist DBI emergency management and assure public safety, it is necessary for such private response to follow the same general format and procedures as public response. PURPOSE The purpose of a precertified emergency inspection program is to allow a quick and thorough evaluation of possible damage to a structure by qualified persons familiar with the structural design and life-safety systems of the building. This private emergency inspection could facilitate rapid decisions regarding the closure or reoccupancy of building areas. Prearranged emergency inspection could reduce inspection delays, as City inspection personnel typically are dispatched first to areas of greatest damage or public hazard which may not include the building in question. PREPARATION Building owners or their authorized representatives may request participation in this program at any time except during the aftermath of an earthquake resulting in a declared state of emergency. A building designated as having met the requirements outlined below in preparing for emergency response shall be placed on a list of buildings which are accepted for private emergency inspection. There is no charge for participation in this program. The following steps should be taken by building owners who wish to participate in the program: Select emergency inspection team Obtain building plans Write inspection plan Develop building information, evacuation plan, inspector response requirements, equipment and drawing locations, and other pertinent information - Use Checklist (Appendix A) Prepare precertification documentation Submit written building emergency inspection program, including inspection plan Obtain and store emergency earthquake safety and inspection equipment and supplies Establish and maintain emergency inspection program Update inspection plan, supplies, personnel changes and training as necessary Submit Annual Update form by October 17 of each year (Appendix D) EMERGENCY INSPECTOR REQUIREMENTS - A minimum of one primary and one alternate inspector shall be retained by the building owner for each applicable inspection discipline. The costs of training shall be borne by the building owner or emergency inspector. Few architects consider structural inspections within their purview; however, architects can add expertise to an inspection team to address nonstructural hazards such as blockage of exits, facade and ceiling assembly hazards and life safety system performance. Architects/engineers experienced with historical structures should be considered for the emergency inspection of historic buildings. Approved emergency inspectors for this program will be deputized by the City and County of San Francisco to give them authorization to perform inspections and post buildings which are on the precertified list with official City placards. The extent of responsibility and liability is governed by the agreement between the owner and inspector(s). A. Minimum Qualifications 1. Structural Inspectors a. Current California license as a professional civil or structural engineer or architect b. Relevant experience in the structural design and/or inspection of similar buildings c. Proficiency in ATC-20 Detailed Evaluation Procedures plus additional and/or refresher training as necessary for readiness d. Familiarity with DBI administrative, posting, and reporting guidelines for post-earthquake emergency inspection 2. Elevator Inspectors (not required if structural inspector assumes responsibility for elevators) a. Employment by a firm engaged in elevator maintenance and installation as their primary business. b. Familiarity with the building elevator installation 3. Life-safety System Inspectors (required for high-rise buildings) a. Current California license as a mechanical or electrical engineer b. Familiarity with building life-safety system B. Required Documents, Equipment and Supplies 1. Copy of building Emergency Inspection Program including evacuation plan and other pertinent information 2. Structural, architectural, and/or life-safety system drawings; or [If building is so old that structural drawings do not exist or are not clear enough to allow a good understanding of the actual structural system] As-built drawings or a clear description of the structural system and any known weaknesses and unique features 3. Personal safety equipment including hardhat, protective clothing, respirator, etc. 4. Inspection equipment including flashlights, measuring devices, ladders, and other applicable items 5. ATC-20 Detailed Evaluation forms (latest edition) for reporting inspection findings to DBI 6. Sufficient green, yellow, and red official City safety assessment placards to provide one of each color for each entrance to the building 7. Caution tape and barricades 8. Walkie-talkies or other emergency communication equipment for large buildings, if applicable EMERGENCY INSPECTION PROGRAM - The program shall include the following information: A. List of primary and alternate emergency inspectors for this building with addresses and phone numbers: 1. Licensed engineers/architects retained for structural inspection 2. Staff building engineers 3. Elevator firm, if elevator inspection required 4. Life-safety system mechanical and electrical engineers, if required B. Building information 1. Photograph of building 2. Address 3. Description of building including age, number of stories, size, materials 4. Estimated current building valuation 5. Listing of occupancy type(s) 6. Description of structural system 7. Description of life-safety system including location of emergency power generator 8. Description of building fire detection and suppression systems 9. Location, type, and handling instructions for any hazardous material C. Emergency response requirements and information including: 1. Procedures for automatic activation of emergency response 2. Access procedures and/or keys for entrance to the site and all building areas 3. Location of equipment and supplies 4. Location of Emergency Inspection Plan and on-site drawings D. Emergency inspection plan including: 1. Inspection guidelines consistent with ATC-20 Procedures for Postearthquake Safety Evaluation of Buildings including Detailed Evaluation Procedure. Note: Recommended methodology for welded steel joint inspection is SAC 3. 2. Detailed instructions regarding where to look, what to look for, and how to obtain access to inspection areas. 3. Detailed instructions regarding how to inspect specific structural and non-structural elements and how to interpret observed damage. 4. Detailed instructions regarding additional inspection procedures to be performed following aftershocks. 5. [Optional] Placement of accelerometers. Instrumentation is recommended as part of an Emergency Inspection Program for all highrise buildings in San Francisco. Correct placement of accelerometers can provide valuable post-earthquake information about the performance of a building. This option may be considered in certain cases as an alternative to inspection of welded joints. E. List of required documents, equipment and supplies and their location PRECERTIFICATION DOCUMENTATION - Precertification must occur before the earthquake. No documentation will be accepted for a period of at least three months after an a declared state of emergency. Submit two (2) copies each of the following to the Department of Building Inspection: A. Request for Precertification form signed by building owner or authorized representative (Appendix B) B. Evidence of emergency inspector qualifications for each individual: 1. Copy of current California license as a professional civil or structural engineer or architect 2. Resume showing relevant experience in the structural design and/or inspection of similar buildings 3. Signed Emergency Inspector Authorization form (Appendix C) C. Copy of written Emergency Inspection Program (see content requirements and Appendix E) D. Completed Emergency Inspection Program Checklist (Appendix A) PRECERTIFICATION ACCEPTANCE - DBI will add the building to the list of buildings approved for the Building Occupancy Resumption Emergency Inspection Program and provide the following upon acceptance of precertification documentation: A. DBI-signed copy of Request for Precertification form B. DBI-signed copy of each Emergency Inspector Authorization form C. The accepted Emergency Inspection Program D. Number of official City posting placards requested IMPLEMENTATION A. Upon notification of an earthquake resulting in a declared state of emergency, initiate emergency inspection program within 8 hours of daylight access to building. B. Contact DBI immediately if building or area (including sidewalk, street, or parking area) presents a public safety hazard or if emergency demolition or shoring permit is needed. C. Arrange for barricading of all unsafe areas. Contact the Department of Public Works immediately if areas barricaded include a City street or otherwise adversely affect City services, or if barricades provided by the building owner are insufficient. D. Complete detailed evaluation as soon as reasonably possible. E. Post building (green, yellow, or red) at the main entry of the building or at all entrances of multi- entrance buildings. F. Take preventive measures regarding gas leaks, release of hazardous materials, or other life-safety mitigation. G. At owner's and inspector's discretion, non-structural hazards may be mitigated without a building permit. H. Submit ATC-20 Detailed Evaluation report (Appendix G) signed and dated by prequalified engineer(s)/architect to DBI within 72 hours of the declared state of emergency. If reports are not received by that time, an inspection may be made by City inspectors or deputized volunteer inspectors using standard City-wide inspection criteria. DBI VERIFICATION - The Department of Building Inspection may perform inspection of a building accepted for the Building Occupancy Resumption Emergency Inspection Program under any of the following conditions: A. The emergency inspector has reported the building unsafe and has posted it with a red placard. B. There is reason to believe that unsafe conditions exist. C. Building owners, tenants, other City agencies, or members of the general public have expressed specific concerns. BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM APPENDIX A CHECKLIST Building Address: List of primary & alternate emergency inspectors for this building w/addresses & phone numbers: 1. Licensed engineers/architects for structural inspection (w/copies of licenses & relevant resumes) 2. Staff building engineers 3. Elevator firm, if elevator inspection required 4. Life-safety system mechanical and electrical engineers, if required Building information 1. Photograph 2. Address 3. Description of building including age, number of stories, size, materials 4. Estimated current building valuation 5. Listing of occupancy type(s) 6. Description of structural system 7. Description of life-safety system including location of emergency power generator 8. Description of building fire detection and suppression systems 9. Location, type, and handling instructions for any hazardous material Emergency response requirements and information including: 1. Procedures for automatic activation of emergency response 2. Access procedures for entrance to the site and all building areas 3. Location of equipment and supplies 4. Location of Emergency Inspection Plan and on-site drawings Emergency inspection plan including completed Appendix E and: 1. Inspection guidelines consistent with latest edition of ATC-20 Procedures for Postearthquake Safety Evaluation of Buildings including Detailed Evaluation Procedure. Note: Recommended methodology for welded steel joint inspection is SAC3. 2. Detailed instructions regarding where to look, what to look for, and how to obtain access to inspection areas 3. Detailed instructions regarding how to inspect specific structural and non-structural elements and how to interpret observed damage. 4. Detailed instructions regarding additional inspection procedures to be performed following aftershocks. 5. [Optional] Placement of accelerometers. This option may be considered in certain cases as an alternative to inspection of welded joints. List of required documents, equipment and supplies and their location, including: 1. Copy of building Emergency Inspection Program incl. evacuation plan & other pertinent info. 2. Structural, architectural, and/or life-safety system drawings; or as-built drawings or a clear description of the structural system and any unique features 3. Personal safety equipment including hardhat, protective clothing, respirator, and other applicable items 4. Inspection equipment including flashlights, measuring devices, ladders, & other needed items 5. ATC-20 Detailed Evaluation for reporting inspections to the Department of Building Inspection 6. Sufficient green, yellow, and red official City safety assessment placards to provide one of each color for each entrance to the building 7. Caution tape and barricades 8. Walkie-talkies or other emergency communication equipment for large buildings, if applicable Reviewed & Accepted for DBI by: Date: RETURN ONE COPY OF THIS FORM TO BUILDING OWNER AFTER REVIEW & ACCEPTANCE BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM APPENDIX B REQUEST FOR PRECERTIFICATION Precertification of the building at (address) , San Francisco, California, is requested for acceptance in the Department of Building Inspection Business Resumption Emergency Inspection Program. I certify that: 1. I am the [ ] owner [ ] owner's authorized representative; letter of authorization from the building owner is enclosed 2. The enclosed precertification documentation and written emergency inspection program complies with the minimum requirements of the DBI Business Resumption Emergency Inspection Program. 3. Emergency inspectors have been given a copy of the Emergency Inspection Program for the building at the address listed above. 4. Emergency inspectors have been given means of access to all areas of the building at all times of day and night or have been given instructions regarding obtaining accompanied access. 5. Emergency inspectors have access to the most recent accurate copies of all relevant structural, architectural, and life-safety drawings at all times. 6. All emergency inspectors will receive immediate notification of any changes in factors affecting the emergency inspection program (e.g. changes to structural or life-safety systems, access to buildings, etc). 7. The number of building entrances to be posted with City placards is . (signature) Phone Date (typed name) The precertification documentation for this building has been accepted by the Department of Building Inspection. The building will be placed on the list of buildings for the Business Resumption Emergency Inspection Program. Accepted by: Date: RETURN ONE COPY OF THIS FORM TO BUILDING OWNER AFTER REVIEW & ACCEPTANCE BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM APPENDIX C EMERGENCY INSPECTOR AUTHORIZATION I request precertification as an emergency inspector for the building at , San Francisco, California for the following type of emergency inspection: A. [ ] Structural Inspector (enclosed is a copy of my current license) I am a California licensed [ ] engineer [ ] architect Lic. No. Exp.Date I certify that: 1. I have relevant experience in the design and/or inspection of similar buildings which is described in the enclosed resume. 2. I am proficient in ATC-20 Detailed Evaluation Procedures and will complete any additional and/or refresher training in a manner consistent with maintaining readiness. 3. I am familiar with the emergency inspection plan and relevant drawings for this building. B. [ ] Elevator Inspection Firm I certify that: 1. Employees of my firm are authorized as qualified elevator technicians by the owner; authorization is enclosed. 2. My firm is familiar with the building elevator equipment, installation, and operation. 3. I will report findings to the structural inspector for inclusion in emergency inspection reports. C. [ ] Life-safety System Inspector I certify that: 1. I am familiar with the building life-safety system and have access to relevant drawings. 2. I will report inspection findings to the structural inspector for inclusion in emergency inspection reports. D. [X] All Inspectors I certify that: 1. I will follow the procedures in the Emergency Inspection Program for this building. 2. I accept authorization as an emergency inspector by the City & County of San Francisco Department of Building Inspection and will display this form upon request. (signature) Date: (typed/printed name) The structural engineers shown above are deputized as emergency inspectors for the above-listed building by the City & County of San Francisco Department of Building Inspection and are authorized to post this building with official City post-earthquake safety evaluation placards. Accepted by: Date: RETURN ORIGINAL OF THIS FORM TO BUILDING OWNER AFTER REVIEW & ACCEPTANCE BUILDING OWNER TO GIVE ORIGINAL TO INSPECTOR FOR IDENTIFICATION PURPOSES BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM APPENDIX D ANNUAL PROGRAM UPDATE TO BE SUBMITTED BEFORE OCTOBER 17 EACH YEAR Building Address: San Francisco, California. Estimated current building valuation is $ . [ ] No change has been made in the building or any element of emergency inspection program. [ ] All emergency equipment and supplies for the program have been checked and updated as necessary. [ ] The building owner has changed. The new owner is . A Request for Precertification form signed by the new owner is enclosed. [ ] The following emergency inspectors have been deleted from the program. Resumes and Emergency Inspector Authorization forms for new inspectors are enclosed. has been replaced by has been replaced by [ ] The following changes have been made to the building which affect the Emergency Inspection Program: Emergency inspectors have been given revised drawings for any relevant changes to the building. [ ] The following pages of the Emergency Inspection Program have been revised: Emergency inspectors have been given a copy of the revised program. A copy of the revised program, with changes highlighted, is enclosed. (signature) Date: (typed name) The updated documentation for this building has been accepted by the Department of Building Inspection. The building will remain on the list of buildings for the Building Occupancy Resumption Emergency Inspection Program. Accepted by: Date: RETURN ONE COPY OF THIS FORM TO BUILDING OWNER AFTER REVIEW & ACCEPTANCE BUILDING OCCUPANCY RESUMPTION EMERGENCY INSPECTION PROGRAM APPENDIX E PROGRAM FORMAT A. Emergency Inspectors 1. Licensed engineers/architects retained for Structural Inspection: Name Address Work Phone Home Phone Primary: Alternate: 2. Staff building engineers: Name Address Work Phone Home Phone 3. Elevator firm, if elevator inspection required: Firm address: Contact Name Address Work Phone Home Phone Primary: Alternate: 4. Life-safety system mechanical and electrical engineers, if required: Name Address Work Phone Home Phone Mechanical: Electrical: B. Building Information (photo enclosed) 1. Address: 2. Description of building: a. Date of original construction: b. No. of stories beginning at ground floor: c. No. of levels below ground: d. Building height: e. Dimension of ground floor footprint: x or Sketch: f. Description & locations of non-structural materials: 3. Listing of occupancy type(s): 4. Description of structural system & materials: 5. Description of life-safety system including location of emergency power generator: 6. Description of building fire detection and suppression systems: 7. Information about hazardous material, including known friable asbestos-containing materials: a. Location: Type: Handling instructions: b. Location: Type: Handling instructions: c. Location: Type: Handling instructions: C. Emergency response requirements and information: 1. Procedures for automatic activation of emergency response: 2. Access procedures and/or keys for entrance to the site and all building areas: 3. Location of equipment and supplies: a. Drawings (structural, architectural, life-safety); Emergency Inspection Plan; evacuation plan; green, yellow & red official City safety assessment placards (one of each color for each building entrance); inspection report forms for owner; ATC-20 Detailed Evaluation forms: b. Hard hats, gloves, safety glasses, respirators, flashlights, tape measures, micrometer, hammer, screwdriver, and walkie-talkies or other emergency communication equipment (if needed: c. Ladders or other equipment needed for inspection access: d. Caution tape, barricades: e. Other necessary equipment or supplies: D. Emergency Inspection Plan - Please attach inspection guidelines for the building which are consistent with ATC-20 Procedures for Postearthquake Safety Evaluation of Buildings including Detailed Evaluation Procedure (Appendix F). Note: Recommended methodology for welded steel joint inspection is SAC 3. The emergency inspection plan must include: 1. A detailed evaluation procedure. 2. Detailed instructions regarding where to look, what to look for, and how to obtain access to inspect specific structural and non-structural elements. 3. Detailed instructions regarding how to inspect specific structural and non-structural elements and how to interpret observed damage. 4. Detailed instructions regarding additional inspection procedures to be performed following aftershocks. 5. [Optional] Placement of accelerometers. (This option may be considered in certain cases as an alternative to inspection of welded joints.) ATTACH AS MANY SHEETS AS REQUIRED.