MINUTES ASTM Executive Committee E36.90 June 17,1996 Orlando, Florida 1. CALL TO ORDER The meeting was called to order at approximately 8:00 AM by the chairman, Peter Unger, with members, R. Gladhill, D. Haataja, R. Martell, S. Pringle, D. Rundle, H. Schock, E. Snyder, C. VanderArk, R. Vardys and visitors L. Neumann, R. Hansen, J. Peraro, S. Hengeli, P. Molinski, C. Ramani, K. Mowry, E. Tong 2. CHAIR REPORT a. Chairman Pete Unger discussed election of the replacement of resigned Executive Committee members C.Damon and B.Jones by ballotted election of L. Neumann and R. Vardys for the balance of the term. Long Range Planning chair passed to Lynne Neumann. Membership Secretary R. Vardys presented new members for approval. Discussion of replacement of Sub Committee members, move by Unger to accept, second by Pringle. b. Chairman Unger requests suggestions for nominating committee for 1998-99 term. Nominating Committee must be appointed by December 1996 meeting for June 1997 balloting c. Agenda for the meetings series discussed and clarified. 3. E36.94 Symposia Committee Chair Harvey Schock discussed the December workshop. 4. ASTM Chairman Art Cohen and Ken Pierson visited to express welcome and appreciation noting the change of the E36 scope and name. 4. MEMBERSHIP Marci White, Membership Secretary, reported that there were twelve (12) applications for membership, and eight (8) drops. Questions were raised regarding balance requirements for E36.93 (E-329). These were referred to Spencer Thew for resolution. Marci moved that the following individuals be accepted for membership: Nicholas Ashcraft, Cynthia Bradbury, Walter Capper, Felix Castillo, John Doerpfeld, H.C. Hill, Robert Kiefer, Robert Maury, Wayne Roznak, Wendy Sterling, Gary Weil, and Michael Zieman. The motion was seconded by Beverly Jones, and carried unanimously. Marci reported that the following individuals have dropped their membership with ASTM E36: Everett Baker, George Battey Jr., Michael Beaton, John Corey, Marcel Cossette, Wallace Nosek Jr., James Rowland, and Marjorie Walle. The reported changes bring the membership total to 190, with 144 voting and 46 non-voting members. 5. DISCUSSION There was a discussion of action on unreturned ballots. Steve Mawn presented a synopsis of the ASTM position on balloting - all members will vote. He reported that there are provisions to drop members after non-return of three (3) ballots, and for a letter after non-return of two (2) ballots. He reported that there are no actions to drop at this time. Steve reported that the bylaws were approved April 7, 1993. He also reported that the name change requested for E36 was initially not approved by COTCO. This was later reconsidered, and the change to "Laboratory Accredita- tion" was referred to the Board. It was also reported that the chairman of E43 (Metric) had requested E36 liason. There were no volunteers. Harvey Schock suggested that this be handled through the liason committee. 6. LONG RANGE PLAN Marci White submitted a revised Attachment A to the Long Range Plan (attached). It was noted that this was Marci's last meeting, but that the membership secretary would continue to be responsible for updating the Long Range Plan. (Beverly Jones is the membership secretary elect). It was pointed out that Marjorie Walle is not the task chair for 36.10 (Quality Manual Preparation Guide). A suggestion was made that the attachment be dated. Upon motion by Tom Flint, and second by Peter Holden, the Long Range Plan (attachment) was approved. 7. NEW OFFICERS The new officers were announced. Chairman - Peter S. Unger First Vice Chairman - Carolyn Damon Second Vice Chairman - Spencer Thew Secretary - C. Earl Snyder Membership Secretary - Beverly Jones Members-at-Large - Jeanne M. Mourrain Lynne Neumann Clifton Vander Ark 8. ASTM - ANSI Steve Mawn inquired of the committee and opened discussion regarding interest in having E36 standards apply as American National standards, and in having E36 be the U.S. canvas committee on the ISO standards. He stated that it requires a vote to request E36 standards to become ANSI standards (either all or in part). He reported that ASTM is currently looking at doing this on a broad scale. Discussion followed, in which it was pointed out that there was no "home" for the U.S. equivalent of ISO standards. ANSI is the U.S. equivalent of ISO, but does not write Laboratory Accreditation standards. Various approaches, and pros and cons, were discussed (including fees, recognition, etc.). It was moved by Harvey Schock that E36 standards should be submitted for ANSI recognition. Upon second by Tom Flint, the motion carried (with one abstaining). It was moved by Harvey Schock that E36 standards be made available, under copyright provisions of ASTM, to appropriate international organizations. Upon second Bob Gladhill, the motion carried (with one abstaining). It was moved by Harvey Schock that E36 positions and inputs to ILAC/CASCO, and other organizations, be handled through E36 subcommittees as directed by the executive committee. Upon second by Peter Holden, the motion car- ried. Further discussion was held regarding functionality of various international bodies and their working relationships. The primary focus was on the working of ILAC. 9. ADJOURNMENT Following discussion, the meeting was adjourned. Respectfully Submitted, C. E. Snyder MINUTES ASTM Committee E36 Joint Meeting Main Committee E36 and Executive Subcommittee E36.90 December 8, 1993 Dallas - Fort Worth, Texas 1. CALL TO ORDER The joint meeting was called to order at approximately 1:00 PM by the chairman, Peter Unger, with members and visitors present as shown on the attendance report. 2. AGENDA The agenda for the meeting was presented. 3. MINUTES The minutes from the previous meeting (June 22-23, 1993) were approved as written and distributed. 4. MEMBERSHIP REPORT Marci White reported twelve (12) new members and eight (8) drops, for a total of 190 members with 144 voting. It was noted that two new members are from the same company. Also, one new member is from a company already represented. New copies of the membership survey were distributed, and its use was advocated. It was noted that this was Marci's last meeting. Thanks were given for eight years of service and effort. Beverly Jones will be the new membership secretary. 5. STAFF REPORT Steve Mawn presented the staff report. Reporting on Circular 707, he stated that the current balloting procedures will remain in effect. Steve reported that the title change for Committee E36 to "Committee on Laboratory Accreditation" has been approved by COTCO. The election of the following officers for January 1994 through December 1995 was reported: Chairman - Peter S. Unger First Vice Chairman - Carolyn Damon Second Vice Chairman - Spencer Thew Secretary - C. Earl Snyder Membership Secretary - Beverly Jones Members-at-Large - Jeanne M. Mourrain Lynne Neumann Clifton Vander Ark A request from Richard Mullins for honorary membership was presented. After discussion, Bob Martel moved that the request of R. Mullins be approved. Upon second by George Engelke, the motion was passed with seven for and one abstaining. The awards committee was asked to consider other possible candidates for honorary membership. The function of the awards committee was also discussed. Currently, Carolyn Damon is the awards committee. An inactivity list was distributed, and its purpose discussed. It was reported that the bylaws were approved by COTCO in April 1993. The bylaws now include term limits on subcommittee chairmen (three two-year terms, modifiable by vote). The chair asked for recommendations and/or volunteers for subcommittee chairs, with comments on the purpose for the term limitations (need for new blood, opportunity for newer/younger members, etc.). Some discussion followed. 6. COMMITTEE REPORTS E36.50 - Peter Holden presented the written minutes of committee E36.50. On motion of Peter Holden, and seconded by Richard Alberg, the E36.50 action finding the negative of Douglas MacGregor not persuasive (Society ballot on Revised Standard E1224) was upheld with fourteen (14) for and two (2) abstaining. E36.60 - George Engelke reported on the meeting of committee E36.60. The status of E1323 and E1322 were reported; E1322 will be re-ballotted. No main committee action was required. E36.30 - Bob Martel reported on the meeting of committee E36.30. No main committee action was required. E36.10 - Bob Gladhill reported on the meeting of committee E36.10. Discussion was held on the task to develop an E36 position paper on ISO 25. Bob Gladhill moved that E36.10 develop the position paper, to contain substantive issues only, and that the paper be ballotted to E36 for approval. Upon second by Lynne Neumann, the motion carried with eighteen for (zero against). Discussion followed on the proper routing of the position paper once it is developed and routed. E36.93 - Peter Unger reported on the meeting of committee E36.93. No main committee action was required. E36.70 - Ed Starostovic reported on the meeting of committee E36.70. No main committee action was required. E36.40 - Harvey Schock reported on the meeting of com- mittee E36.40. Harvey Schock moved that E36.40 conduct a four (4) hour seminar in Montreal, Canada, (June 1994) subject to review by Peter Unger, Steve Mawn, and Peter Holden. Upon second by Peter Holden, the motion carried (executive committee vote) with seven for and one abstention. Harvey Schock moved that E36.40 plan a symposium for June 1995 in Norfolk, Virginia, to be presented for approval in Montreal, Canada, (June 1994). Upon second by George Engelke, the motion carried (executive committee vote) with five for and two abstentions. Harvey Schock expressed various concerns regarding liason, which he was requested to convey directly to the subcommittee chairs. 7. LONG RANGE PLAN Marci White briefly reported that the annex to the Long Range Plan had been updated, and that future issues would be dated. 8. NEW BUSINESS Marci White proposed a party at her house in June 1995. The proposal was taken under study. It was noted that this was Marci's last meeting, and she was applauded for her service and efforts. 9. ADJOURNMENT There being no further business, the meeting was adjourned by the chair. Respectfully Submitted, C. E. Snyder